Office Manager

We are now recruiting for an Office Manager to lead our administrative team within the Academy. This is an exciting opportunity to build and develop the office and support functions in a thriving school. The Office Manager will be responsible for ensuring the highest standards of administration across a number of aspects of school business including HR, Health and Safety, Governance, Premises in addition to general school administration. 

This role forms part of the Academy leadership team and will be expected to make a major contribution to the strategic direction of the school. As the Office Manager you will need to be a capable individual with assured skills in admin, organising staff, HR and recruitment, compliance and customer service. The school are therefore looking for a committed individual with outstanding communication skills to play a key role in the busy day-to-day operation of the school.

We are looking for someone who will: 

• Manage the full range of administrative support to the Headteacher and other leaders within the Academy 
• Line manage the administrative function to ensure effective and efficient customer service to parents/carers and other colleagues 
• Support and adhere to safeguarding procedures in relation to visitors to the Academy 
• Ensure all pupil records are effectively managed 
• Ensure all the administrative team are compliant with any relevant statutory or Academy processes in relation to pupil or staff data, equality and diversity requirements, health and safety procedures and safeguarding policies 
• Ensure procurement processes are adhered to and that value for money is always considered 
• Have knowledge of and apply all relevant HR procedures to support the Headteacher with staff management 
• Ensure HR systems are updated daily and all information is accurate to link to payroll processing 
• Prepare all documentation for both internal and annual audit processes
• Act on any recommendations that result from the Audit and the Trust 
• Work with the Trust’s Health & Safety Officer to formulate, implement and monitor the Academy’s Health and Safety policy. 
• Ensure a safe environment for the stakeholders of the Academy. Monitor statutory Health and Safety 
• Participate in the work of the Academy through attendance at meetings and participation in working parties. 
• Promote the Academy to different audiences and raise the profile within the local community

The successful candidate will: 

• Have a strong background in administration and office management, ideally in the education sector 
• Have excellent written and oral communication skills 
• Be able to manage and work to tight deadlines with the ability to prioritise workloads effectively 
• Be working with a supportive team in a modern, welcoming Academy 
• Have access to regular CPD to ensure that personal skills are continuously improved
• Have wider support from Trust colleagues with opportunities for development

Please email leannemoore@birleyprimaryacademy.co.uk to obtain a LEAD application form. These should then be returned by email.

We are committed to safeguarding and promoting the welfare and safety of children and vulnerable adults and expect all staff to share this commitment.  All successful candidates will be required to complete an Enhanced Disclosure and Barring Service Check.

We value our diverse workforce and aim to work together to make the most of our differences. We welcome applications from everyone.  Under the Disability Confident Scheme, disabled applicants, who meet the essential criteria of this job, are guaranteed an interview.

The Council is not responsible or accepts liability to the reader, for information included in this job advert. If you have any queries or concerns, please speak to the school.