Procurement and tenders

From 1 January 2022 the current YORtender portal will be replaced with a new version. If you have a YORtender account you will need to register on the new system unless you have already registered with the Mercell tender portal or had confirmation that your supplier account has been transferred across.

All our tenders are now being advertised on the new portal.

If you have an outstanding tender on the old system that will not be finalised before 31 December 2021 we will contact you. If you need to, you can still use the old YORtender portal until the end of the year.

Procurement pipeline

Our procurement pipeline provides a forward look of potential and current procurement activity.

The pipeline includes market engagements, planned procurements, tenders in progress and future pipeline opportunities.

For clarity:

  • there is no guarantee that any published opportunity will lead to a tender publication or contract award
  • the information in the pipeline reflects the anticipated procurement pipeline as at the publication date and may be subject to change
  • a decision to procure any of these requirements is subject to our decision-making process
  • the publication of value is an estimation for indicative purposes only
  • the information and material contained in this publication is provided for general information purposes only
  • the procurement pipeline will be updated every 6 months (minimum)

All notices and our current procurements are posted on the YORtender portal.

Contracts register

Our contracts register provides further information on our awarded contracts and frameworks. It contains contracts for all Yorkshire and Humber Local Authorities. Please search for contracts under Sheffield City Council.

Becoming a supplier

We compete our contracts through the YORtender online portal. If you are a sole supplier or any size business and you are interested in doing business with us, you can bid on our open tenders on YORtender. 

It is free to register. Please try to avoid duplicating supplier registrations.

Using YORtender

All our tender opportunities require some additional information to be submitted using YORtender. Many of the tenders that we advertise contain a YORtender contract reference number, which can be used to access relevant supporting documents and further information regarding the tender.

There will be a deadline date by which you will need to submit your tender. During this time you will have the opportunity to ask any questions you may have using YORtender.

Once the deadline has passed we will collate all the responses received for an evaluation panel to go through and evaluate. Responses will be evaluated on a balance of price and quality and this will be detailed in the tender documents.

We will then notify the successful and unsuccessful applicants via the YORtender portal, offering feedback if you have been unsuccessful.

YORtender is an externally hosted system and you should contact their support team if you have issues using it uksupport@eu-supply.com.

Other opportunities

We may ‘call-off’ established frameworks including CCS, YPO and ESPO for example. We do not hold approved supplier lists.

Additionally open opportunities over £25,000 are also advertised on the government's Contracts Finder which collates potential opportunities from all public bodies from a range of e-procurement portals. Contracts Finder is recommended if you are searching for a range of business opportunities.

The Crown Commercial Service (CCS) publish a procurement pipeline. You can find this on their website.

EU Regulations

Some Contracts will be subject to the rules set down in the European Union Procurement Directives and Regulations, as implemented into UK law including for example the Public Contracts Regulations and Concession Contracts Regulations. These rules apply to Contracts for supplies, services and works and concessions above certain thresholds; the actual level of each threshold is subject to review every two years.  The thresholds changed on 1 January 2020 to £189,330 for supplies and services.

Only certain services are fully covered by the Regulations. The Council’s Procurement Professional undertaking the tender exercise is responsible for ensuring compliance with these Regulations, where applicable. Appropriate time must then be allocated to enable the required EU procurement processes to take place as certain minimum timescales are also stipulated.  The timetable for each procurement will be included in the Quote / Tender documentation.

We are not anticipating the UK exiting the European Union to significantly impact on the procurement process in the short-term, the broad principles will remain the same.

Find a Tender (FTS) and Official Journal of the European Union (OJEU)

The Find a Tender Service is used to search for high value Public and Utilities contracts usually above £118,000 in value.

As of 1 January 2021, the notices published in the Official Journal of the European Union (OJEU) and all references to this, will be replaced with Find a Tender (FTS).

To ensure that there is no disruption to services whilst the UK transitions out of the EU integration of the referenced Proactis’ UK sourcing solutions to the new FTS service all notices posted from March 2020 have been sent to both OJEU and a dedicated FTS test site, to allow for an extended quality assurance phase prior to transition.

Until at least March 2021, FTS will maintain alignment with OJEU and as a user you will see no difference to the forms (including amendments) and content.   Dual posting to both FTS and OJEU will be maintained.

Additional information

Cabinet Office has published the first of two PPNs, Procurement Policy Note 08/20 - Introduction of Find a Tender this sets out the changes to procurement which will come into effect at the end of the Transition Period.

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