Submitting a bid for a tender opportunity

We advertise all our open opportunities on the e-tendering portal YORtender.

Register your organisation’s details, for free, to view live opportunities, ask questions and submit bids.

Advertising tender opportunities

As a Public Sector organisation, we're required to comply with the Procurement Act 2023. Within the regulations it has specified thresholds in which opportunities must be advertised on the GOV.UK: Find high value contracts in the public sector portal.

The thresholds, which are advised by Cabinet Office and reviewed every two years, as of 1 January 2024 are detailed within the GOV.UK: Procurement Policy Note 11/23.

We are not classified as a Central Government Body and therefore classified as ‘Other’.

The key thresholds for the Council are as follows (these are inclusive of VAT):

• Supplies and Services: £214,904 (and above)
• Light Touch Regime for Services: £663,540 (and above)
• The Concession Contracts Regulations: £5,372,609 (and above)
• Works: £5,372,609 (and above)

Where we have chosen to use a Public Sector framework, which has already been competitively procured and advertised in the open market, we're not required to openly advertise its requirement(s). We are, however, required to follow the rules governing the framework and only use suppliers appointed to the framework.

Contract opportunities below the thresholds are advertised on YORtender and on GOV.UK: Contracts finder.

How we evaluate bids

An evaluation panel scores each eligible bid and the highest scoring bid based on the evaluation criteria is the successful bidders. We notify all bidders if they have been successful or unsuccessful through the YORtender portal.

Full details of the evaluation process are available within the Request for Quotation or Invitation to Tender documentation. This is available to download once you have registered for YORtender.

Contract register

We have a requirement to publish the contracts it has in place in accordance with thresholds stated within the Procurement Act 2023.

Contract details are published on YORTender under a section named 'Contract Register'. You do not need to be a registered user of YORTender portal to view the Register.

The details listed for each contract include:

• contract title
• supplier name
• start date
• end date
• annual value
• total contract value

You can also see a list of all contracts held by all Local Authorities who use the YORTender portal.

Future opportunities

Our procurement pipeline provides a forward look of potential and current procurement activity.

The pipeline includes:

• market engagements
• planned procurements
• tenders in progress
• future pipeline opportunities

Please be aware of the following with regard to the pipeline:

• there is no guarantee that any published opportunity will lead to a tender publication or contract award
• the information in the pipeline reflects the anticipated procurement pipeline as at the publication date and may be subject to change
• a decision to procure any of these requirements is subject to our decision-making process
• the publication of value is an estimation for indicative purposes only
• the information and material contained in this publication is provided for general information purposes only
• the procurement pipeline will be updated every 6 months (at a minimum)

All notices and our current procurements are posted on the YORtender portal.

Supply2Sheffield Pay Plus: early payment discount programme

Supply2Sheffield Pay Plus is an early payment programme that gives suppliers the opportunity to be paid earlier than contracted terms. 

Supply2Sheffield Pay Plus gives you the option to be paid as soon as the invoice is authorised, ahead of your 30 day terms. You'll need to pay a small, pre-agreed rebate which is applied as the invoice is paid. The rebate is proportionate to the number of days we accelerate the payment by.

We aim to pay you on day 10. The rebate is only applied if the invoice is paid earlier than 30 days.

Benefits of Supply2Sheffield Pay Plus

We believe that strong supplier relationships are essential in achieving our strategic goals. We recognise early payment can make a significant impact on the growth and development of your business.

With Supply2Sheffield Pay Plus, you’ll benefit from:

• improved cash flow
• greater visibility across the council
• reduced time spent chasing payments

Our partner

We’re working with Oxygen Finance; the leading provider of early payment programmes in the UK. They collaborate with councils across the UK. Over 16,000 suppliers participate in their early payment programmes.

Next steps

Suppliers may receive:

• an email with details about how to join the programme online
• a phone call from Oxygen Finance to explain more about the programme

Find out more

To find out more about the Supply2Sheffield Pay Plus programme, you can visit the Oxygen Finance: Supply2Sheffield Pay Plus website or contact sheffield@oxygen-finance.com.