We offer our contracts through the YORtender online portal. This is used by us and 22 Councils across the Yorkshire and Humber Region.

Becoming a supplier

If you are a sole supplier or any size business and you are interested in doing business with us, you can find our open tenders on YORtender. You need to register first.

Register to use YORtender

Before you can access YORtender you will need to register your supplier details on ProContract.

It is free to register and you can have up to 5 individual users registered on your profile.

Please try to avoid duplicate supplier registrations wherever possible.

Using YORtender

All of our tender opportunities require some additional information to be submitted using YORtender. Many of the tenders that we advertise contain a YORtender contract reference number, which can be used to access relevant supporting documents and further information regarding the tender.

There will be a deadline date by which you will need to submit your tender. During this time you will have the opportunity to ask any questions you may have using YORtender.

Once the deadline has passed we will collate all the responses received for an evaluation panel to go through and evaluate. Responses will be evaluated on a balance of price and quality and this will be detailed in the tender documents.

We will then notify the successful and unsuccessful applicants via the YORtender portal, offering feedback if you have been unsuccessful.

YORtender is an externally hosted system and you should contact their support team if you have issues using it ProContractSuppliers@proactis.com.

Other opportunities

We may ‘call-off’ established frameworks including CCS, YPO and ESPO for example. We do not hold approved supplier lists.

Additionally open opportunities over £25,000 are also advertised on the government's Contracts Finder which collates potential opportunities from all public bodies from a range of e-procurement portals. Contracts Finder is recommended if you are searching for a range of business opportunities.

EU Regulations

Some Contracts will be subject to the rules set down in the European Union Procurement Directives and Regulations, as implemented into UK law including for example the Public Contracts Regulations and Concession Contracts Regulations. These rules apply to Contracts for supplies, services and works and concessions above certain thresholds; the actual level of each threshold is subject to review every two years.  The thresholds changed on 1 January 2020 to £189,330 for supplies and services.

Only certain services are fully covered by the Regulations. The Council’s Procurement Professional undertaking the tender exercise is responsible for ensuring compliance with these Regulations, where applicable. Appropriate time must then be allocated to enable the required EU procurement processes to take place as certain minimum timescales are also stipulated.  The timetable for each procurement will be included in the Quote / Tender documentation.

We are not anticipating the UK exiting the European Union to significantly impact on the procurement process in the short-term, the broad principles will remain the same.

Find a Tender (FTS) and Official Journal of the European Union (OJEU)

As of 1 January 2021, the notices published in the Official Journal of the European Union (OJEU) and all references to this, will be replaced with Find a Tender (FTS).

To ensure that there is no disruption to services whilst the UK transitions out of the EU integration of the referenced Proactis’ UK sourcing solutions to the new FTS service all notices posted from March 2020 have been sent to both OJEU and a dedicated FTS test site, to allow for an extended quality assurance phase prior to transition.

Until at least March 2021, FTS will maintain alignment with OJEU and as a user you will see no difference to the forms (including amendments) and content.   Dual posting to both FTS and OJEU will be maintained.

Additional information

Cabinet Office has published the first of two PPNs, Procurement Policy Note 08/20 - Introduction of Find a Tender this sets out the changes to procurement which will come into effect at the end of the Transition Period.

Contact Commercial Services

Moorfoot Building Sheffield S1 4PL