You will need to change your licence details if you the details of your premises have changed or the licensable activities you are carrying out on the premises have changed.

Depending on the proposed changes, it may be possible for you to apply for a minor variation which is quicker and costs less than changing the details of your licence.

What parts of a licence can be changed

The areas of a licence which can be changed are:

  • the hours of a permitted licensable activity
  • adding or removing licensable activities
  • amending, adding or removing conditions on a licence
  • altering any aspect of the layout of the premises which is shown on the plan

What parts of a licence cannot be changed

You cannot make a change to:

  • extend a time limited licence
  • transfer the licence from one premises to another
  • vary the designated premises supervisor

If you need to make changes to these parts of your manager may need to apply for a new licence, but you should contact us first.

Who can apply to vary a premises licence

Only the existing premises licence holder, their nominated agent or their solicitor can apply to make a variation to a premises licence.

Costs

To apply for a change to your premises licence you will need to pay an application fee. You may also need to pay an additional person capacity fee for large venues with a capacity of over 5,000 people.

If you currently hold a licence you will need to pay an annual fee to keep your licence.

Application fee

The application fee is a one-off payment you need to make with your application. It will be determined by the rateable value band your property is in. These fees are:

Rateable value band Application fee
A £100
B £190
C £315
D £450
E £635

Application fee for selling alcohol

Where the premises fall within Band D or E and are used exclusively or primarily for the selling of alcohol you must pay a higher fee.

Rateable value band Application fee
D x 2 £900
E x 2 £1,905

Rateable value bands

  • The value of your property will tell you what band you are in and how much your application fee will be. If the premises are in the course of construction, they will fall into Band C. If your club premises have no rateable value then you will fall into band A.

    The fee bands are:

  • Rateable value Band
    No rateable value to £4,300 A
    £4,301 to £33,000 B
    £33,001 to £87,000 C
    £87,001 to £125,000 D
    £125,001 and above E

Additional person capacity fee

If your premises can hold more than 5,000 people you will be required to pay an additional fee:

Premises capacity Additional fee
5,000 to 9,999 £1,000
10,000 to 14,999 £2,000
15,000 to 19,999 £4,000
20,000 to 29,999 £8,000
30,000 to 39,999 £16,000
40,000 to 49,999 £24,000
50,000 to 59,999 £32,000
60,000 to 69,999 £40,000
70,000 to 79,999 £48,000
80,000 to 89,999 £56,000
90,000 and over £64,000

What you need to provide with your application

It is advisable to gain your own legal advice prior to applying to vary a premises licence to ensure you are fully aware of the correct procedure.

You will need to submit the following:

1. A completed application to vary a premises licence (and privacy statement if applying by post)

You can do this online or by downloading our application form. Your application must show what changes you want to make.

The application form must be signed by the licence holder(s) or by a legal representative.

2. A plan of the premises if you are changing the layout

Applications that request an amendment to the existing plan should submit a new plan of the premises with the requested changes. The plan must be in a specific format following our guidance.

How to produce a premises plan

The plan shall be drawn in standard scale (1:100) unless you have agreed with us in writing beforehand to use an alternative scale.

The plan must show:

  • the extent of the boundary of the building, if relevant, and any external and internal walls of the building and, if different, the perimeter of the premises
  • the location of points of access to the premises
  • the location of escape routes from the premises (if different from other access points)
  • in a case where the premises is used for more than one existing licensable activity, the area within the premises that will be used for each activity
  • in a case where an existing licensable activity relates to the supply of alcohol, the location or locations on the premises which are used for consumption of alcohol 
  • fixed structures (including furniture) or similar objects temporarily in a fixed location (but not furniture) which may impact on the ability of individuals on the premises to use exits or escape routes without impediment
  • if there is a stage or raised area, the location and height of each stage or area relative to the floor
  • the location of steps, stairs, elevators or lifts if there are any
  • the location of any rooms containing public conveniences if there are any
  • the location and type of any fire safety and any other safety equipment
  • the location of a kitchen, if any, on the premises

The plan may include a legend through which the matters mentioned or referred to above are sufficiently illustrated by the use of symbols.

3. Your original premises licence

Send your original premises licence and summary with your application or, if that is not practical, a statement of the reasons for the why not.

4. Confirmation of advertisement of your application

You are required to advertise your application in two ways:

  • in a local newspaper
  • display a notice on the premises

You should submit confirmation of the newspaper submission with your application and a copy of the newspaper notice as soon as possible.

How to advertise your application

There are specific guidelines your advertisements must follow.

Advertising in a local newspaper

You should publish a notice in a local newspaper on least one day within 10 working days of submitting which your application to us.

You advertisement must contain:

  • the name of the applicant
  • the postal address of the premises. If it doesn't have one then a description of the premises that makes clear their location and size
  • a statement of the relevant licensable activities which you are proposing to carry out
  • the postal address and, where applicable, the web address where our licensing register is kept, and where and when the record of the application may be inspected
  • the date by which any interested party or responsible authority may make representations (objections)
  • explain that any representations need to be made in writing to us
  • explain that it is an offence to knowingly or recklessly make a false statement in connection with an application and what the maximum fine is for conviction of this offence

Displaying a notice on your premises

You should display a notice at the premises for a period of no less than 28 consecutive days, starting the day after your application was given to us.

Your notice must be:

  • A4 or larger than A4 
  • a pale blue colour
  • printed legibly in black ink or typed in black in a font size of 16 or larger

It must be displayed prominently at or on the premises so that it can be easily read from the outside. If the premises covers an area of more than 50 metres square, a further notice in the same form and subject to the same requirements, must be placed every fifty metres along any external perimeter of the premises that opens onto a highway or street.

5. Confirmation that you have served your application to the responsible authorities

If you are applying online this will be done automatically.

If you are not applying online, you must provide a copy of the full application and documents to a number of responsible authorities.

What happens once you have made an application

On the day after an application is received, a 28 day consultation period begins allowing comments (representations) to be made about the application by the responsible authorities and any local residents or interested parties.

During this time, the responsible authorities will work with you to ensure your proposals are in line with their four licensing objectives.

If no comments are received during this period the application will be deemed granted after the last date for representations and your licence will be issued and sent to you.

If relevant representations are received within the 28 day consultation period a public hearing must be held to determine your application. You will be notified in writing telling you when the hearing will be, who has made a representation and what that representation is.

The public hearing will be held within 20 working days after the last date for representation. The hearing date may be extended if we consider it is in the public interest to do so.

Tacit consent will apply

This means that you will be able to act as though your application is granted even if you have not heard from us by the end of the 28 day period.

Apply to change your premises licence

You can apply online to change the details of your premises licence.

How to make an appeal or a complaint

If you want to appeal our decision you should contact us.

Any applicant, responsible authority or person making representation is able to appeal our decision to a Magistrate’s Court within 21 days of the notice of decision.

Members of the public who are experiencing problems with licensed premises should contact us for advice.

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Contact Licensing Team

Ask us a question

01142734264 Monday to Friday, 10am to 4pm

Block C
Staniforth Road Depot
Sheffield
S9 3HD