If you wish to collect money for charity in Sheffield you will require a permit. The type of collection will depend on the type of permit you will need.

Street Collections

If you wish to collect money or sell articles in any street (which includes any highway, public bridge, road, lane, footway, square, court, alley or passageway whether a thoroughfare or not) or public place for charitable purposes within the Sheffield City boundary, then you must obtain a street collection permit from us.

No permit is required for:

  • any collection at a meeting in the open air, or
  • the selling of articles in the ordinary course of trade 

A completed application form must be submitted to us at least 28 days prior to your proposed collection date.

Further information for street collection permits

If you wish to undertake a street collection, you must first contact us to establish whether the area and the date you would like to collect is available.

A large number of charities use the public spaces in Sheffield to make charitable collections and the fairest way to coordinate this is by a booking in our system on a first come first served basis.

There are no costs involved in applying for a Street Collection Permit.

We must receive a completed application form before we can book the area for you as provisional bookings over the telephone cannot be taken. Please enclose a letter of authority from the charity, which states that you have been authorised to do the charity work. It is our policy to allow only 1 collection in a location at any one time.

Your application will not be automatically granted as it is in the public interest that your application is processed before it can be granted to ensure public security and that applications are not fraudulent. If you have not heard from us within 14 days of submitting your application, please contact us.

We reserve the right to make more detailed enquiries about your application in certain circumstances. This could include requesting that the applicant or any other person associated with the organisation submits a disclosure of unspent criminal convictions at our request.

Terms of the Permit

Collections can only be made on the days and times as stated on the issued Permit.

If any person is assisting you in the collection, they can only do so with the written authorisation of the promoter; however no person under the age of 16 years is permitted to act as a collector.

Once a collection has taken place, you must submit the Form of Statement, also known as a return, to us giving an account of the monies raised.

We would advise you to contact us prior to submitting your form as the date and location you are applying for may already have been booked.

Appeals and Complaints

There is no statutory right of appeal against the refusal of a Street Collection Permit. Should you wish to challenge the Licensing Authorities decision, you will have to apply to the High Court for a review of the decision.

We would always advise that in the event of a complaint the first contact is made with the promoter - preferably in the form a letter (with proof of delivery).

House to House Collections

Organisations that are planning to carry out a collection of money (or articles for sale or use) by means of visits from house to house (including business premises) where the proceeds are for charitable purposes need a licence from us.

A completed application form must be submitted to us at least 28 days prior to your proposed collection date.

Further information about house to house collection permits

Within the 28 days application period we will consult with South Yorkshire Police for any comments and take into account any Regulations. However, it is advisable to submit your application as soon as practicable to ensure no delay is made should your application be referred to our Licensing Committee.

In deciding on whether to grant your application, we must be satisfied that the applicant is ‘fit and proper’, and can take into account specified convictions.

We reserve the right to make more detailed enquiries about your application in certain circumstances. This could include requesting that the applicant or any other person associated with the organisation submits a disclosure of unspent criminal convictions at our request.

Your application will not be automatically granted as it is in the public interest that your application is processed before it can be granted to ensure public security and that applications are not fraudulent.

If you have not heard from us within 14 days of submitting your application, please contact us.

There is no charge for a house to house collection permit. However, once a permit is issued, you are required to apply to HM Stationery Office (HMSO) for copies of the prescribed Certificate of Authority and prescribed badges (which you will need to supply to all your collectors). There will be a charge for these.

It is an offence for any collector to collect without having in his/her possession the required signed authority and badge.

Terms of the Licence

A letter of authority from the charity, which states that you have been authorised to do the charity work needs to be sent to us.

The Charity Commission can issue an exemption certificate to larger charities, and we regulate smaller collections.

If you do have an exemption certificate and wish to collect in our boundary, please contact us with the dates and areas of where you propose to collect.

A House to House licence cannot be issued for a period exceeding one year and you must ensure compliance in regards to the dates and areas specified on the licence along with the regulation requirements. Every promoter of a collection shall exercise all due diligence to secure:

·         that persons authorised to act as collectors for the purposes of the collection are fit and proper persons

·         compliance of the part persons so authorised with the provisions of the regulations

Once a collection has taken place, you must submit a ‘Form of Account of Expenses’, also known as a 'return', to us within one month of the expiry of the licence. 

Appeals

An applicant is able to appeal the Licensing Authorities decision to refuse or revoke a licence to the Secretary of State within 14 days of the notice of decision.

Small Society Lotteries

Any non-commercial society that wishes to promote small lotteries, raffles, prize draws or similar, in order to raise funds for a purpose of the society, must be registered with us. 

You can apply by printing an application and sending it to us through the post or bring it to our reception. The initial application fee is £40 and the annual fee due on the anniversary of the date of registration is £20.If you fail to pay your annual fee, we may cancel your registration, a notice will be sent to you formally in this instance. Payment can be made by cheque (made payable to Sheffield City Council) through the post. Cash, cheques and card payments are accepted if you bring it to our reception.

Further information about small society lotteries

Once we have received your application, we will ensure you comply with the requirements and your application will be sent to the Police for checks.

We will aim to process your application within 28 days of receipt. Once granted we will issue you with a registration certificate after the 28 day period.

If we refuse your application, you will be served a notice of this intention. Your application will then be determined by the Licensing Committee, where you will be invited to attend. If you have not heard from us within a reasonable time period please contact us.

Terms

To be classified as a 'small' lottery, each draw must meet the following requirements:

  • the proceeds from a single lottery must not exceed £20,000
  • the aggregate proceeds from lotteries promoted in a calendar year must not exceed £250,000
  • at least 20% of the proceeds of every lottery must be used for a purpose for which the promoting society is established and conducted

If a Society expects to exceed the above, they will be required to be registered with the Gambling Commission.

Filing of Returns

After promoting a lottery, the registered society must return details of that lottery to the local authority within three months of the date of the draw (or last draw). The details required include:

·         details of the arrangements for the lottery including the date(s) on which tickets were sold, the dates of any draw(s) and the arrangements for prizes (including any rollover), and any details of any donated prizes;

  • the proceeds of the lottery
  • the amounts deducted in respect of the provision of prizes
  • the amounts deducted in respect of other costs incurred in organising the lottery
  • any amount applied to a purpose for which the promoting society is conducted
  • details of any expenses that were paid for other than by deduction from the proceeds.

If you employ an external lottery manager (ELM), they must be licensed by the Gambling Commission.

Appeals

The applicant or the Society has a right to appeal the Licensing Authority’s decision to a Magistrate’s Court within 21 days of the notice of decision.

We are a part of the European network for delivering information relating to doing business in the European Economic Area. For full information on the EU Services Directive and Points of Single Contact for other member states from the European Commission.

Licensing

Ask us a question

0114 2734264

Block C
Staniforth Road Depot
Sheffield


S9 3HD

Further reading around street collections

Further reading around house to house collections

Further reading around small society lotteries

General information for charities

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