Review 1 is the first formal review of a project's progress. This is not the same as a regular Project Board meeting. It has a specific purpose to:
It is not to:
or discuss regular Board business, such as Highlight Reports.
However, you may want to schedule it to happen just next to a Project Board meeting as many of the people needed for the review will be there.
It is the Sponsor's responsibility to organise and Chair the Review. In low risk projects the Review may only involve the Sponsor and Project Manager and perhaps a couple of other key stakeholders.
For medium and high risk projects it is likely to be a full meeting of the Board along with other key stakeholders.
It isn't a secretive process. It's about getting a really clear picture of how things are going. Remember, if the review shows that a project is not viable or not meeting a priority or business need, then the Sponsor should stop the project.
The sort of questions a Sponsor will probably want to ask include:
After Start Up, the project enters the key Planning phase. At Review 1, the Sponsor, Board and manager should be scrutinising the plans for this phase to satisfy themselves that it can be delivered. The sort of things they will ask include:
Once Review 1 has been conducted and approval to continue has been given, you can progress onto the Project Planning Phase.