No matter how small your project, the roles of Project Manager and Project Sponsor have to be filled by different people.
As well as the Project Manager and Sponsor, a project also needs:
The Project Manager is responsible for the day-to-day running of the project on behalf of the Project Sponsor/Board. They may lead and manage a project team. The Project Manager must have the necessary skills and experience and except for very small projects, it is a full-time job.
It is their responsibility to deliver the project.
The Sponsor is the champion and the major driving force behind the project. They are the owner of the project and of the Business Case. A Sponsor is the ultimate decision-maker and is responsible for ensuring that the project stays on track and meets the Corporate Priorities. It is the Sponsor who is accountable to any Programme Board that the project reports to.
The group responsible for providing the Project Sponsor with support, advice and technical input. The Board monitors the Project's progress and assists with problem-solving.
The Project Team are the people required by the Project Manager to assist in the delivery of the project. The size and composition of the Project Team is dependent on the nature and size of the project. The people on the team should have the necessary skills and expertise to carry out their roles. It is the Project Manager's responsibility to identify who is needed, but the Project Sponsor's responsibility to make sure they are made available.
A project team member may only spend a couple of hours a week on the project and the Project Manager may not be their line manager, but they are still a member of the project team.
The role of project assurance is to ensure that a project is being properly run. It should always be someone outside the project. In high risk projects it may be someone external to the Council.
A stakeholder is a person, group or institution that has an interest in a project and/or the potential to influence its success. It is important that you identify who the key stakeholders are, what their interest in the project is and what steps you can take to ensure that they are consulted or kept informed of developments so that any potential conflict is avoided.
The next section, Project Management Process, gives an overview of the process.