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Temporary Event Notices (TENs)

A temporary event notice (TEN) allows a premises or a property to be used for small scale ad hoc events.

TENs cover the:

Terms

A premises can be used for 15 events in each calendar year.

Anyone aged 18 or over can give a maximum of five TENs per calendar year. Two of these can be ‘late’ notices (see Notification Arrangements section below).

Personal licence  holders can give a maximum of 50 TENs per calendar year. 10 of these can be ‘late’ notices (see Notification Arrangements section below).

The event must involve no more than 499 people at any one time. This maximum figure includes the audience, spectators or consumers as well as staff organisers, stewards and performers who will be present on the premises.

Each event covered by a TEN can last no longer than 168 hours i.e. 7 days without a break.

Exceeding these limits

If your event exceeds any of these limits, you will need either a full:

Download 'TEN Guidance' for details on the terms:

Application form and guidance

 

Notification arrangements

Premises users must submit a temporary event notice using the form above.

You must give sufficient notice to all parties under the Act for your event to be able to go ahead.

Standard Notices

Notices submitted 10 clear working days or more before the day of the event (do not count the day of the event or the day of submission).

Late Notices

Notices submitted not later than 5 clear working days, but no earlier than 9 clear working days before the day of the event (do not count the day of the event or the day of submission).

Limits

The legislation allows for a:

  • personal licence holder to submit 50 TEN’s in any calendar year
  • non-personal licence holders to submit 5 TEN’s in any calendar year.

Within these limits:

  • 10 of these TEN’s can be ‘late notices’ if you are a personal licence holder
  • 2 of these TEN’s can be ‘late notices’ for a non-personal licence holder.

Working day definition

Section 193 of the Licensing Act 2003 defines "working day" as any day other than a Saturday, a Sunday, Christmas Day, Good Friday or any day which is a bank holiday under the Banking and Financial Dealings Act 1971.

Insufficient notice and deadlines

Any notices received later than 5 working days before the event will be returned as void and the event will not be able to go ahead.

Notice givers must tell us at the earliest possible notice of events likely to take place.

Under the Licensing Act 2003 the Licensing Authority cannot accept applications outside the restrictions mentioned above.

If you are close to the submission deadline, it is advisable to hand deliver your notice to our reception. If it is not possible to hand deliver your notice, we would advise you to obtain proof of postage in case the notice is held up in the postal system.

Contact us about our reception service.

 

Costs

The fee for a TEN is £21 and is payable to ourselves on submission of the notice.
 

Eligibility criteria

TENs are subject to maximum limits (refer to the guidance above).

If your event exceeds any of these restrictions, a full premises licence or club premises certificate would be required for the period of the event.

The notice is a standard form.

It should be noted that giving a temporary event notice does not relieve the premises user from any requirements under planning law.  E.g. a temporary event notice given to allow alcohol, music and dancing to take place at a premises until 1am will not override a planning restriction that prevents the premises from being open after 11pm.
 

Regulation summary

About alcohol licensing.

Summary of the eligibility criteria.

 

Application evaluation process

We will acknowledge receipt of the notice by giving a notice to the premises user before the end of the first working day it was received or before the end of the second working day if the day the notice was received is not a working day.

The premises user must also give notice to each of:

South Yorkshire Police
The Licensing Team
1st Floor
Attercliffe Police Station
60 Attercliffe Common
Sheffield
S9 2AD

Environmental Protection Service
Information Officer (Licensing)
Sheffield City Council
Floor 5 (North) Howden House
1 Union Street
Sheffield
S1 2SH

Health and Safety 
Information Officer (Licensing)
Sheffield City Council
Floor 5 (North) Howden House
1 Union Street
Sheffield
S1 2SH

If you are applying online, we will send a copy of your application to the relevant authorities.

Objection notices

If any of the relevant authorities believe the event will undermine any of the 4 licensing objectives, they can serve an objection notice on us and the premises user.

This notice must be served within 3 working days of receipt of the temporary event notice.

If an objection notice is served by any of the relevant authorities we will hold a hearing. We may issue a counter notice if we consider it necessary for the promotion of crime prevention objective.

A decision must be made at least 24 hours before the beginning of the event.

Late notices

A hearing will not be held for ‘late notices’.

Any of the relevant authorities may modify the TEN with the consent of the premises user. In such a case an objection notice will be deemed to have been withdrawn.

We can issue a counter notice if the limits on TENs have been exceeded.

 

How we will notify you

If the TEN is within the restrictions detailed above, and there have been no objections, we must issue acknowledgement of the TEN.

If the TEN exceeds the any of the restrictions detailed above, we will issue a counter notice which will prevent the event from taking place.

You will be able to act as though your application has been accepted if you have not heard from us or any of the relevant authorities by the date of your event.

 

Apply for a temporary event notice.

Apply for a temporary event notice.

You can contact us for an application pack, or print the application form and other documents above and send them to us through the post or bring them to our reception (see contact us for our address).

Paying

Payment can be made by cheque (made payable to Sheffield City Council) through the post and cash and cheques are accepted if you bring it to our reception.

Contact us about our postal address, our reception and opening times.

In order to assist the chief officer of police in deciding if any crime prevention issues are likely to arise, please also complete the form entitled 'Your Event'.
 

Appeals

If a counter notice is given in relation to an objection notice the applicant may appeal against the decision.

Appeals must be made to the local Magistrates' court within 21 days. An appeal may not be brought later than 5 working days from the day of the planned event.

If the licensing authority decides not to issue a counter notice in relation to an objection notice any of the relevant authorities can appeal the decision. Appeals must be made to the local Magistrates' court within 21 days.

An appeal may not be brought later than 5 working days from the day of the planned event.
 

Complaints and comments

We would always advise that in the event of a complaint the first contact is made with the premises user by you - preferably in the form a letter (with proof of delivery).

If that has not worked, if you are located:

European Economic Area

We are a part of the European network for delivering information relating to doing business in the European Economic Area.

Full information on the EU Services Directive and Points of Single Contact for other member states from the European Commission.

  • Modified: Apr 27, 2016 10:32:48 AM