Hand Over Meeting

Review 4 may have highlighted tasks that need to be completed before the project is ready to be handed over. Once these have been completed the project can be handed from the team responsible for delivering the project to its users, or the team responsible for its onward maintenance.

 

This hand over should be done at a Hand Over Meeting. This represents the point at which the project is declared ready for use and the recipients of the project are “handed the keys”. The Project Team should make sure that the users of the project have all information they need to take ownership successfully. There may be a legal requirement to provide some documentation, for example a Health and Safety file on a construction project, so the hand over meeting is a good opportunity for this to happen. The hand over meeting also presents a chance for the recipients of the project to ask any final questions about the project before the Project Team is disbanded.

 

With the project handed over and the lessons learnt log up to date, you can turn your attention to other matters whilst the recipients of the project make use of your hard work. But, this isn’t the end of the project yet. It is important that after a period of use that you go back and discuss the project with the users and see if any further lessons could be learned. It may be that some things didn’t work as planned or others were surprisingly successful, these lessons should be logged and then written up in a Lessons Learned Report.