Area Plan Review Report
Report to: the South East Area Panel
Report of: the Area Co-ordinator
Area Plan 2005 - 2008
1. Purpose of the Report
1.1. To review progress against the last published Area Plan.
2. Background
2.1. The South East Area Panel has produced four annual Area Plans beginning in 1999. The current plan was produced for the calendar year 2003.
2.2. No area action plans were produced for the year 2004 because of the uncertainty of the outcome of the Boundary Review and the Best Value Review that was taking place in Area Action.
3. Current Position
3.1. Considerable progress has been made since the current Area Plan was produced. A review of the aims and achievements of that plan are set out at appendix A.
3.2. It can be seen from this that where an objective has not been met that is because the achievement was outside of the control of the Area Panel. This is seen in examples such as the development of a strategy for Older People or the review and implementation of an updated Communications Strategy, where because of staff changes and a review of priorities the objectives were not met.
3.3. Where outcomes were within the control of the Area Panel, outputs have usually exceeded requirements. As in the Sport and Health Strategy, the Safe Walking Routes projects, the support and development within the SWaN Regeneration scheme and the Woodhouse ExtraCare Retirement Village.
4. Future Actions
4.1. In line with the recommendations of the Best Value Review of Area Action, a three year Area Plan will be published in November 2004 to cover the period 2005 – 07. There will be a one-year delivery plan to support this.
4.2. Key priorities will be put before Members, community, partners and officers of the Sheffield City Council and signed off at a Community Conference to be held in early September.
5. Recommendations
5.1. It is recommended that Members
5.1.1. Receive the Review of the Area Plan 2003
5.1.2. Note the course of action as set out above in order to develop an Area Plan for 2003 - 05.
Area Panel Development
Key Overarching Aims
To review and develop the communications strategy
To try to make meetings as accessible and inclusive as possible
To make sure that Members, lead and link officers are familiar with the workings of the panel and feel happy and able to contribute
What we said we would do | How we said we would do it | What we achieved | Who was responsible for this action |
Produce an up to date communications plan; include new aims, strategic objectives, targets and key communications messages and campaigns for S/E | Review 2002 – 03 plan
Identify key development areas/ Produce draft plan for consultation
Agree 2003 – 04 Communications Plan | None of these outcomes were achieved.
| Communications Officer
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Hold accessible and inclusive meetings | Undertake consultation with community organisations, attendees and contributors to meetings | An accessibility questionnaire was developed and circulated as described. The results fed into the Best Value Review of the Service. | Area Panel
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Engage and inform Members and lead and link officers | Hold development event
Review outcomes of event and make recommendations | This activity was postponed because of the implications of the Boundary Review and Best Value Review of the Service | Area Panel
|
Young People
Key Overarching Aims
To continue with work to increase provision for young people in the area with the involvement of young people
To work with Sheffield Futures to identify gaps and plan for the greater involvement of young people
What we said we would do | How we said we would do it | What we achieved | Who was responsible for making this happen |
To increase provision for young people in the area with the involvement of young people
| Work with the Voice and Influence of Young People Project to Identify areas in need of improvement Prioritise work to be undertaken Identify resources and partners to achieve improvements | Interim report submitted to Youth Issues Group in June
Out-turn report submitted to Area Panel in February
Activity undertaken in priority areas in partnership with community groups and Active Communities Project | Voice & Influence Project Group Sheffield Futures Area Panel |
To work with Sheffield Futures to identify gaps and plan for the greater involvement of young people | Identify priority areas Determine appropriate resource (which may include options such as: extend remit V & I project, establish young peoples steering group in Woodhouse, development of existing services) | Voice & Influence Project extended with remit to work with school councils to engage young people and develop a youth forum. Changing priorities reflected limited capacity of Sheffield Futures | Sheffield Futures Area Panel |
Older People
Key Overarching Aims
To develop an older persons strategy for the South East in partnership with the Primary Care Trust
To develop older peoples services in the south east, looking at the opportunities offered by the retirement village, the older persons strategy and the developing LIFT project
What we said we would do | How we said we would do it | What we achieved | Who was responsible for making this happen |
To develop an older persons strategy for the South East in partnership with the Primary Care Trust | Establish a series of meetings to Identify issues in common Identify lead officers Identify resources Plan process | Joint meetings established common priorities. Further progress limited due to changing personnel within PCT
| South East Sheffield Primary Care Trust (S/E PCT) South East Area Panel |
To develop older peoples services in the south east | Establish PCT representation on Extra Care retirement village officer group
Determine site for provision of enhanced healthcare facilities in Westfield, in tranche 1 of LIFT
Establish development group for tranche 1b of LIFT in Woodhouse | PCT representation established
| Area Panel S/E PCT SCC Older Persons Strategy Team
Westfield LIFT project group
Area Panel S/E PCT |
Housing
Key Overarching Aims
To monitor the progress of the Future of Council Housing Project, especially where this affects Scowerdons, Newstead and Weakland estates
What we said we would do | How we said we would do it | What we achieved | Who was responsible for this action |
To monitor the progress of the Future of Council Housing Project, especially where this affects Scowerdons, Newstead and Weakland estates (SWAN) | Receive reports from Officers at key stages of development for SWAN
Take an active role in the SWAN Steering group | SWAN officers reported to Area Panel on three occasions during the year
Area Panel and community groups were able to take an active part in shaping, influencing and contributing to the master planning process for these estates. | Housing Service Area Panel |
Transportation
Key Overarching Aims
To begin to develop a strategy that will address the impact of loss of public transportation services in the area
To receive reports of officers on transportation or road safety schemes
What we said we would do | How we said we would do it | What we achieved | Who was responsible for this action |
To begin to develop a strategy that will address the impact of loss of public transportation services in the area | Partners and stakeholders involved in a scoping exercise to determine hot spots, capacity of groups and resources | No progress was made on this issue because of lack of resources
| Area Panel Community Fora |
To receive reports of officers on transportation or road safety schemes | Community informed of progress of small road safety schemes and regular programmed work
Community able to influence the development of such schemes
| Area Panel received regular reports on scheduled works, updates and bulletins on progress of schemes
The Panel alongside community organisations designed and implemented a programme of small road safety schemes and safer walking routes programmes | Planning Transport & Highways Service |
Leisure, Recreation and Environment
Key Overarching Aims
To continue to work with the Sport & Health Steering group to develop a leisure strategy & improve resources in the area
To work with partners to enhance the environment and create a cleaner, safer, more attractive place in which to live
To get best value from spending of planning gain monies in the area
What we said we would do | How we said we would do it | What we achieved | Who was responsible for this action |
To continue to work with the Sport & Health Steering group to develop a leisure strategy and improve resources in the area | Contribute to Sport & Health steering group
Contribute to the development of a sport strategy for the area
Contribute to the development of an open space plan for the area | Quarterly meetings of the steering group are in place
A Sport & Health Strategy has been developed. In addition a Co-ordinator for the S/E Sheffield Sport & Healthy Living Project is in post This plan is in draft form and awaits endorsement by the Area Panel | Sport & Community Recreation Service Area Panel Sport & Community Recreation Service Area Panel
Parks, Woodlands and Countryside Service Area Panel |
To work with partners to enhance the environment and create a cleaner, safer, more attractive place in which to live | Contribute to Countryside Advisory Group
| A lead Member was identified with responsibility for this group. Panel officers attended and contributed to meetings | Area Panel Countryside Planning |
To get best value from spending of planning gain monies in the area | Update “wish list”
Receive progress reports on individual projects | The Area Panel received reports as required on the availability and design of section 106 schemes and revised its priority areas | Area Panel
SCC Officers |
Education, Employment and Lifelong Learning
Key Overarching Aims
To support community aspirations with regard to employment, training and development
To develop opportunities offered by Objective 1 and other funding streams
What we said we would do | How we said we would do it | What we achieved | Who was responsible for the action |
To support community aspirations with regard to employment, training and development | Signpost to organisations such as SCC, VAS, Open Door, Sheffield College, Northern College or the SWEAT bus for advice and access to training
Provide advice and signposting for access to funding | This support was provided as required
| Area Panel |
To develop opportunities offered by Objective 1 and other funding streams | Share good practice and experience, sign post to community organisations who have previous experience
Contribute to the development of the Westfield School PFI initiative | This support was provided as required, notably in Priority 4a areas
The Area Panel received reports on the progress of this project on two occasions during the year. Panel officers attended steering group meetings | Area Panel
Local Education Authority |
Crime and Community Safety
Key Overarching Aims
To work in partnership to achieve the aims of the current Community Safety Plan
To look at community concerns and the creation of safer walking routes
To seek to extend the process of community safety planning into other areas that are giving rise to concern
What we aim to do | Outcomes | Milestones | Who is responsible for making this happen |
To work in partnership to achieve the aims of the current Community Safety Plan | Reduction in fear of crime and crime hot spots at Westfield & Halfway | The Westfield, Waterthorpe and Halfway Steering Group received reports from members of the Community Safety Team, the S Yorks Police and S Yorks Fire & Rescue Service of actions taken and their effect throughout 2003 | Community Safety Officer Westfield & Halfway Steering Group |
To look at community concerns and the creation of safer walking routes | Pilot safer walking routes plan developed for Westfield and Halfway | Three Safer Walking Routes projects developed in Westfield, Woodhouse and Scowerdons | Area Panel |
To seek to extend the process of community safety planning into other areas that are giving rise to concern | Further priority areas identified which would benefit from the development of a Community Safety Plan Resources Identified | No further priority areas were identified. Staffing changes within the Community safety Team led to a change in resource allocation | Community Safety Officer South Yorkshire Police
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Health
Key Overarching Aims
To continue to work with the South East Primary Care Trust to plan to address community need
To take advantage of the opportunities currently in existence to improve healthcare and provision in the area
What we aim to do | Outcomes | Milestones | Who is responsible for making this happen |
To continue to work with the South East Primary Care Trust to plan to address community need This includes the development of Neighbourhood Health Groups | Framework for Older Persons Strategy development
Establishment of Neighbourhood health Groups | This process began but did not continue due to changes in resources within the PCT
Neighbourhood health Groups are ready to begin to meet and work in the community | Area Panel S/E PCT |
To take advantage of the opportunities currently in existence to improve healthcare and provision in the area (namely the NHS LIFT initiative in Westfield and Woodhouse and the development of the retirement village in Woodhouse) | Establish PCT representation on Extra Care retirement village officer group
Determine site for provision of enhanced healthcare facilities in Westfield, in tranche 1 of LIFT
Establish development group for tranche 1b of LIFT in Wood, house | Representation was established
Site acquired and planning permission being sought. Health Centre representation on WWH Steering Group
Woodhouse development put back in line with overall programme delay | Area Panel S/E PCT SCC Older Persons Strategy Team
Westfield LIFT project group
Area Panel S/E PCT |
Poverty and Exclusion
Key Overarching Aims
To develop the capacity of communities so that they may take a full part in emerging regeneration
To ensure that communities most in need are able to benefit from developing opportunities and projects
To develop linkages and support work with families in need, as defined in the Young Childrens and Early Years Development Plan and the Family Support Plan
What we aim to do | Outcomes | Milestones | Who is responsible for making this happen |
To develop the capacity of communities so that they may take a full part in emerging regeneration activity and opportunities
| Develop a delivery plan for Objective 1 Priority 4a Pioneer area
Resources identified to enable community development support in Handsworth & Birley wards | Voluntary Action Sheffield is working with the community to develop a management group for the programme. A kick start day will be held on July 16 and a worker employed shortly afterwards
Panel NRF monies have been secured to this project to April 2006. An Objective 1 bid has been submitted | Westfield & Halfway Steering Group Voluntary Action Sheffield Objective 1 Priority 4 Programme Management Area Panel
Area Panel Open Door Adult Learning Community organisations |
To ensure that communities most in need are able to benefit from developing opportunities and projects | Support the development of effective community Fora | A number of new and established community organisations have received support as required | Area Panel
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To develop linkages and support work with families in need | Scoping exercise for development of Family Support Plan for Westfield & Halfway undertaken | Family Support Plans were produced for Westfield and Scowerdons. The way in which the service is delivered has changed, it is accessed on a centralised basis | Family Support Service Area Panel
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