Broomhill Central and Nether Edge Area Panel Minutes 2nd November 2006

BROOMHILL, CENTRAL AND NETHER EDGE AREA PANEL


Meeting held 2nd November, 2006
at Broomhill Methodist Church, Fulwood Road

PRESENT:		Councillors Ali Qadar (Chair), Jillian Creasy, Jean Cromar, Bernard Little, Paul Scriven, Janice Sidebottom and Alan Whitehouse.

		Also in attendance:-
		Councillor Andrew Sangar	-	Fulwood Ward
		Dave Whitfield	-	Area Co-ordinator
		Bakhtiar Rashid	-	Area Action Officer
		Rachel Harvey	)
		Ben Benest	)	Development Services
		Carrie Warr	-	University of Sheffield
		Gillian Wood	)
		Tony Pantling	)	Bovis Lend Lease
		Gary Finney	)
		Marie May	-	Sheffield Hallam University
		John Turner	-	Committee Secretariat

		There were approximately 30 local residents and representatives from local community groups in attendance.

……………….

1.	APOLOGIES FOR ABSENCE FROM MEMBERS OF THE PANEL				Action
	Apologies for absence were received from Councillors Andrew White and Pat White.

2.	BROOMHILL AND SHARROWVALE RESIDENTS’ PARKING SCHEMES – UPDATES
	Broomhill Residents’ Parking Scheme
	Rachel Harvey provided an update on the Broomhill Residents’ Parking Scheme, indicating that the comments received had been generally positive, but the Council was still keen to receive any further comments.
	A number of minor amendments had been made to the scheme following feedback, which had included the implementation of single yellow lines on Endcliffe Vale Road, at its junction with Brocco Bank. Officers were in the process of developing a criteria for applications for second permits, and it was hoped that this work would be completed shortly.
	The following questions were raised and comments made, to which responses would be provided at a future meeting:

	· Had there been a change to the criteria as during the initial consultation, residents had been informed that they would be able to purchase up to two permits per household, whereas now, a number of residents were indicating that they were only allowed one permit?
	· Could officers work with the shop and business owners to assess the viability of their businesses in the light of the implementation of the scheme?
	· Specific consideration needs to be given to the extent of the effect of removing the parking on Glossop Road, opposite its junction with Westbourne Road.
	· A number of residents were parking in the short-stay parking bays.
	· What was the timescale for a review of the scheme?
	· There was concern amongst a number of local shop and business owners regarding the high number of one-hour short-stay parking spaces. Concern had also been expressed at the shortage of two-hour parking spaces and the lack of any three-hour parking spaces. The four-hour spaces were considered by many to be irrelevant.
	· Could the temporary notices advertising the implementation of the scheme be removed?
	· Could the graffiti on a number of the ticket machines be removed?
	· Had the Council made any efforts to encourage people to travel to Broomhill by bus to alleviate the problems of car parking in the area?
	· Could consideration be given to implementing parking restrictions on the west side of Botanical Road. As people were parking on both sides of the road, which was narrow, it was also very difficult for residents on the west side when pulling out of their drives as they did not have a clear view up or down the road.
	· Were there any findings/outcomes regarding the impact of the scheme on local businesses and residents?

	Sharrowvale Residents’ Parking Scheme
	Rachel Harvey reported on the Sharrowvale Residents’ Parking Scheme, indicating that there had been a huge response from local residents and shop and business owners to the consultation. Officers were now assessing the comments. A number of the objections received were similar in nature, and most referred to the requirement to pay for parking permits. Specific reference was made to the number of objections from residents on Hunter House Road, Fulmer Road, Sandbeck Place, Osberton Road and Guest Road, who had objected to being included in the scheme. Residents of Endcliffe Glen Road and Endcliffe Vale Avenue had requested additional restrictions.
	A report proposing the implementation of the scheme, and containing a summary of the consultation, would be submitted to the City Centre, South and East Planning and Highways Area Board at its meeting to be held on 18th December, 2006. Officers were in the process of producing guidelines in connection with the purchase of additional parking permits for businesses and schools in the area. It was proposed, subject to the decision on 18th December, 2006, that the scheme would be implemented during late Summer, 2007.
	The following questions were asked and comments made, to which responses would be provided at a future meeting:-

	· Could consideration be given to extending the hours in terms of restrictions under the scheme on those roads in the vicinity of Hunters Bar and Ecclesall Road?
	· A resident of Guest Road was surprised that there were plans to exclude this and surrounding roads from the scheme as it was his impression that the majority of residents were in favour of the scheme. Could all residents on Guest Road and surrounding roads be asked if they wished to be included in the scheme, making it clear that whilst there may not appear to be problems now, there may be problems following implementation.
	· It did not seem worthwhile implementing restrictions on the roads surrounding Norwich Union as there were no residential properties in this area.
	· Had the Council given any consideration to improving the transport infrastructure in the area for local businesses?

	The Area Panel (a) noted the information now reported, together with the questions raised and comments made;
	(b) thanked Rachel Harvey for attending the meeting and reporting on the schemes; and
	(c) requested that the questions raised and comments made be referred to Gay Horsfield, the Panel’s Link Officer, for her to provide a response to a future meeting of the Area Panel.				Rachel Harvey/ Gay Horsfield

3.	SHEFFIELD UNIVERSITY RESIDENCES STRATEGY – UPDATE
	Tony Pantling reported on the progress of the construction works in connection with the Student Village. The key construction milestones over the next year would include the completion of the Endcliffe Hub in late Spring 2007 and the first phase of new build accommodation in September, 2007.
	Gillian Wood reported on Bovis Lend Lease’s annual Community Day, which included staff of Bovis Lend Lease, and members of the University team, working with the Friends of the Porter Valley, in digging a drainage ditch alongside the river in Porter Clough.
	Carrie Warr provided an update on the University’s Disposals Project, indicating that to date, 58 out of 130 properties had been sold, 32 properties were under offer and progressing through the sales process, 22 properties were on the market and the remainder would be released to the market over the coming months. In terms of the development sites, Riverdale, Victoria House and Crookesmoor House had been sold and were under development, discussions were continuing with Planning Officers in terms of the Tapton site, and the Taptonville site had now been sold and was to be vacated in 2007/08. Members of the public raised questions and made comments, and the following responses were provided:-

	· All the contractors would be encouraged to park their vehicles in the paddock car park, which was being extended.
	· A route had been agreed and tested in respect of the transportation, by lorry, of the pre-cast pods which were to be used as the students’ living accommodation. A total of 1,560 pods were to be delivered, which would equate to approximately eight lorries a day. The proposed parking restrictions on Endcliffe Vale Road, confirmation of which would be sought as to whether they were single or double-yellow lines, would assist with the lorry movements in that area.
	· There may be surplus accommodation in and around the City Centre if the students who had been decanted to this area, moved back to the Student Village. The long-term aim of the Residences Strategy was to have students living in properties in the City Centre and in Endcliffe/Ranmoor. This would be reviewed at a later stage.
	· It was hoped that the new No. 80 bus service would be retained when the Student Village was complete, particularly as it was expected that there would then be a bigger demand for the service.
	· There would be development on the land above Tapton Court as part of Phase 4 of the Student Village scheme.
	· Details of Bovis Lend Lease’s Community Day 2007 would be advertised well in advance.
	· Out of the 58 property disposals, there had been breaches in respect of the restrictive covenants with regard to two properties.

	The Area Panel (a) noted the information now reported, together with the responses provided to the questions and comments; and
	(b) thanked Carrie Warr, Tony Pantling and Gillian Wood for their presentations and for responding to the questions.

4.	AREA PANEL SURVEY
	The Area Co-ordinator reported on the Area Action Survey being undertaken by the Area Action Team of the Neighbourhood Renewal and Partnership Service, requesting that all attendees at the meeting complete a questionnaire, seeking their views on all aspects of the operation of Area Panel meetings. The results of the questionnaire would be used by the Area Action Team to assist in looking at how the general organisation of the meetings could be improved.
	The Area Panel noted this information.

5.	BROOMHILL OPEN SPACE IMPROVEMENT – PROPOSALS
	The Area Co-ordinator gave a presentation on the proposals for the allocation of Section 106 funding towards open space developments in the Broomhill area, and indicated that the potential sites included Western Park, Endcliffe Park, Broomhill Centre, Parker’s Lane, King Edward VII School and St. Mark’s Church.
	The Area Co-ordinator referred to each of the potential schemes.
	Members of the public asked questions and made comments, and the following responses were provided:-

	· Staff and pupils at King Edward VII School would be consulted on any proposals at the school.
	· , There was clear guidance regarding the use of Section 106 funding, which indicates that it can only be used towards open space, play or sport.
	· It was hoped that a five-year maintenance contract would be written into the agreement regarding the provision of planters and benches in the Broomhill Centre.
	· The University of Sheffield’s Experimental Gardens at Tapton Hall were being sold to a developer, who aims to allow public access to the gardens in connection with any future development on that site.
	· It was envisaged that the proposals in respect of King Edward VII School would cost approximately £50,000, with the proposals at St. Mark’s Church costing a little less.
	· Steps would be taken to ensure that as part of any Section 106 Agreement regarding Parker’s Lane, an amount would be included in terms of future maintenance of the plants and shrubbery in the site. Efforts would also be made to look at a local business sponsoring the site.
	· In terms of the proposals for Parker’s Lane, the nominated officer from Parks and Countryside would be responsible for organising consultation with residents and businesses in the area. Steps would be taken to look at the possibility of talking to the landlord of the Nottingham House Public House and the residents of those properties and shops which back on to the site, requesting them to contribute to the refurbishment of the site by clearing/tidying up their land.
	· There were no firm proposals with regard to the Montague site, but there were plans to look at opening up the River Sheaf and create a walking route along the path of the river.

	RESOLVED: That (a) the information now reported, together with the responses given to the questions, be noted; and
	(b) in the light of the slow progress made in terms of the development /refurbishment of open space sites in the Broomhill area, which the Area Panel views as one of its main priorities, the Director of Parks and Countryside be requested, as a matter of urgency, to appoint officers from her Service to (i) progress the Parker’s Lane scheme as an established project and (ii) undertake feasibility studies in respect of the proposed King Edward VII School and St. Mark’s Church schemes, and arrangements be made for updates on all the proposed schemes to be made at a future meeting of the Area Panel.				Director of Parks and Countryside Area Co-ordinator

6.	MINUTES OF LAST MEETING
	The minutes of the meeting of the Area Panel held on 7th September, 2006, were approved as a correct record, with the exception of Item 2 – Plans of the Police and the Universities for the New Student Term, which was amended by the substitution of the road names “Elmore Road/Marlborough Road/Moor Oaks Road/Highnam Crescent Road” for the roads listed as describing the area known locally as the Moor Oaks Triangle.
	In connection with the Moor Oaks Triangle, a resident indicated that he wished to pass on the residents’ thanks and appreciation to the Police and the Universities for the action they had taken in order to reduce anti-social behaviour and minimise any disruption to residents during the start of the new student term. The resident stated however, that unfortunately, there had been a number of incidents of noise nuisance during the past few weeks and the residents requested that the Police continue with regular patrols of the area, particularly during the early morning. The speaker also expressed his appreciation of the work undertaken by the Council and the Police in their efforts to reduce the amount of fly-posting in the Broomhill area.
	In response to a query by Councillor Paul Scriven regarding the availability of funding and the timetable of works in connection with Phase 2 of the Broomhall Local Centre Project, Ben Benest confirmed that the Cabinet, at its meeting held on 11th October, 2006, had agreed to earmark capital receipts from the disposal of the Phase 1 site for advancing the project, but had not agreed to endorse Phase 2 of the project at this stage. He stated that officers were working to progress Phase 2, and a further report seeking approval to this part of the project would be submitted to the Cabinet in approximately two years’ time.
	Councillor Janice Sidebottom queried whether any progress had been made upon the request for the Council to provide resources to deal with complaints of noise nuisance during the night in student areas. The Area Co-ordinator stated that this issue had been referred to the Universities and relevant Council officers, but they had not met since the last meeting of this Panel. It was hoped that a report on the progress regarding this issue could be provided at a future meeting of the Area Panel. He added that residents in the Broomhill area will shortly be receiving a letter, reminding them of their responsibilities in terms of putting out their bins for collection and removing the bins from the highway after collection, and the Council now had powers to take enforcement action against those who failed to take appropriate action.				Area Co-ordinator
	The Area Panel noted the information reported.

7.	PUBLIC QUESTIONS AND PETITIONS
	There were no questions raised or petitions received from members of the public.

8.	DATE OF NEXT MEETING
	It was noted that the next meeting of the Area Panel will be held on Thursday, 11th January, 2007 at 6.30 p.m. to 8.30 p.m. at the Salvation Army Citadel, Psalter Lane.

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