Organising Community Events

- a guide to organising small community events in your local park or other green space

A copy of the guide is available to download at the bottom of this page or you can contact the Community Partnerships Team to request a free copy.

The guide is designed for friends of groups who are thinking about or planning a small community event in their green space and it contains lots of useful information including the following:

Why hold a community event?
Ideas for community events
Deciding on a community event
Permission to use the site
Organising a community event
Action Planning
Example of an action plan
Fundraising events
Your responsibilities
Publicising your community event

Organising a community event can seem very daunting for small groups and the process can sometimes appear complex. However, small events are worth doing and a successful event can be very satisfying for the organisers and for the people attending.

The key to a successful event is to plan the event carefully, well in advance, and the aim of the guide to organising small community events is to help you with community event planning. If, after reading the guide, this still seems a bit daunting then there is nothing to stop you from running smaller activities that require a minimum amount of organising – see the list in the guide for ideas of different types of events!

If you are planning a larger community event please contact the Community Events Co-ordinator on 0114 273 6839 in the Parks and Countryside Events Team who can provide you with further information and guidance to support your event.

Why hold a community event?

There are so many reasons as to why your group might want to hold a community event, for example:

For publicity for your project
To celebrate the work of your group
To attract new members to your group
To increase the use of your green space
To try and involve hard to reach members of the community
To co-ordinate a work day/make a visual impact on the area
To help your project gain some momentum
To provide publicity to attract funders
For fun and to reward your group and volunteers

Whatever your reason for holding an event, such activities are very important in developing community awareness and community events are essential for the long-term future of your project - so get organising! For further help or information please contact the Community Partnership Team.

Useful Links

Downloads

Community Events Booklet (pdf, 325kb)

Booklet giving guidance on how to organise small community events. (324 KB)

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